Payroll & HR Officer

Purpose of the position

  • Assist the HR Business Partner in the execution of the Payroll & Personnel administration for the entity in order to secure timely and right salary disbursement and to provide management and employees with correct and efficient Payroll & Personnel Administration
  • Play an active role in the recruitment of crew members and assist HR Business Partner and CFO in the recruitment process for critical positions
  • Ensure optimal induction of all newcomers
  • Provide relevant HR reporting on a regular basis
  • Participate in the implementation of HR projects and policies

Payroll & Personnel Administration

  • Ensure timely and qualitative  Payroll and Personnel Administration:
    • Ensure timely and accurate data input in the payroll system
    • Ensure data adjustment to remain compliant with social law
    • Organize collection and filing of payroll related documents (holiday certificates, medical certificates…)
    • Prepare and review payroll tests, submit to the HRBP & CFO for sign-off
    • Ensure follow-up of service delivered and documentation for temporary workforce
  • Maintain up-to-date personnel records and guarantee that management and employees are provided with correct, up-to-date and accessible information
  • Participate to the development and implementation of Payroll & Personnel administration policies. Assist in the update of Payroll & Personnel administration policies based on trends and changes in legislation
  • Ensure the effective completion of administrative processes and controls
  • Look for continuous improvements in the Payroll & Personnel administration cycle

Legal and extra-legal benefits

  • Operate as main point of contact for the administrative follow-up of the different benefits: registration, coordination of the delivery, documentation follow-up, daily contacts with external providers
    • Insurance coverage (Work accident, travel insurance, group insurance,Loss of license insurance…)
    • Company cars/fuel cards
    • Meal vouchers /ecovouchers
    • Follow-up of specific requests (mutuelle,…)
  • Ensure that information in all HR systems are continuously up-to-date

Expatriates

  • Ensure administrative coordination of expatriate arrangements and of expatriate payroll

Recruitment

  • Actively participate to the recruitment process for crew members and ensure /assist the HR Business Partner for recruitments in your own division:
    • Organize job postings on different platforms
    • Liaise with external partners when relevant
    • Ensure up-to-date information in the recruitment tool at all times and participate to the cv screening for some positions
    • Assist in the scheduling of assessment days and preparation of documentation
    • Act as HR interviewer during the assessment days (Crew)
    • Ensure written debriefing of non-interviewed applicants

Induction

  • Coordinate the logistics for the arrival of each newcomer
  • Ensure HR induction for each entry into service: make the tour of the building, introduce the newcomer to the team, ensure general presentation of the company and explanation of the different benefits, ensure explanation of the different HR systems and coordinate the signature of HR related documents

KPIs & Reporting

  • Produce regular HR reporting according to predefined KPIs to the HR Business Partner, CFO and the Management Team
    • Headcount reporting
    • Absenteeism
    • Turnover

HR Projects

  • Assist the HR Business Partner and the CFO on HR projects within the scope of own competences

General HR Administrative duties

  • Manage all HR related administrative duties :
    • Creation and status follow-up of HR related Purchase orders
    •  Filing and maintaining of updated personal files
    • Ordering of HR furniture
    • Collection of HR related documents (yearly appraisals,…)
  • Ensure administrative follow-up of soft trainings
  • Daily contacts with suppliers
  • Preparation of relevant documentation
  • Coordination of invites and room reservation

Any other duties that aim to the achievement of the department objectives within individual competences.

Profile Requirements

Self-behaviour

  • Display a positive, open and cooperative behaviour in order to facilitate a good relationship inside and outside the department, avoid and help solve conflicts
  • Comply with Company policies, values and ethics
  • Comply with local, national legislations and health & safety standards
  • Report to hierarchy any hazards, non-compliances and risks whether to employees or to the company

Requirements and qualifications

  • Bachelor level in HR / payroll administration or equivalent by experience
  • Excellent communication skills in French and English.
  • At least 2 or 3 years experience in a “hard HR” / Payroll environment
  • Strong knowledge of social and labor legislation is required
  • Eye for details
  • Computer literate
  • Organized, able to work according to priorities
  • Good ability to listen
  • High sense of confidentiality
  • Willing to learn

Offer

  • A full-time position, permanent contract
  • A remuneration that will be in line with the industry standards + additional benefits